MOTO INN OÜ Privacy Policy
In the course of providing our services, we inevitably encounter the processing of your personal data. We care about the security and privacy of your personal data, and it is important for us to properly ensure that your personal data is processed securely and lawfully. This personal data processing policy applies to you if your data is processed by MOTO INN OÜ.
This MOTO INN OÜ personal data processing policy (hereinafter – the Policy) is intended to inform you about how we collect and use the personal data provided by you or otherwise collected by us. In this way, we aim to ensure the fair and transparent collection and use of information about you.
We may change this Policy in the future, so we encourage you to review this Policy periodically.
Your personal data is processed in accordance with the General Data Protection Regulation (EU) 2016/679 (hereinafter – the General Data Protection Regulation), the Law on Legal Protection of Personal Data of the Republic of Lithuania, as well as other legal acts.
Personal Data is any information about you that you provide yourself, or that we obtain from other sources, and which allows you to be identified. This may include your name, surname, personal identification number, contact information, information about the contracts you have concluded with MOTO INN OÜ and their execution history, data on the use of other services provided by MOTO INN OÜ, bank account information (account number), etc.
Data Subject (You) is a natural person (client, their representative, family member, etc.) whose personal data we obtain and use.
Other terms used in the Policy are understood as they are defined in the General Data Protection Regulation and other legal acts.
What data do we collect about you?
We collect the following personal data about you:
Name, surname, personal identification number, date of birth, phone number, email address, address; personal document details;
Data about your contracts concluded with MOTO INN OÜ;
Education data, your educational institution;
Your marital status, number of dependents;
Data about your interests, hobbies and abilities, work experience, your location, workplace, which you provide to us when communicating with MOTO INN OÜ employees or transmit to us when using MOTO INN OÜ services;
Your legal representatives (acting under power of attorney or other grounds);
Your family members.
For what purposes do we collect and use your personal data?
We collect and use the personal data about you that you provide yourself. We do not collect or receive any additional data about you from other sources.
We process your personal data for the following main purposes:
To be able to contact you, we collect your name, surname, address, email address, social network account data (username), phone number, and other contact details;
To be able to properly execute the contract concluded with you, we collect your personal identification number, date of birth, copy of identity document, address.
To be able to consult you and assess your needs, we collect information about your location, direction of movement, your abilities, foreign language knowledge, your marital status, number of dependents, education, and any other information that you voluntarily provide to us during meetings or remote consultations.
What gives us the right to obtain and use your personal data?
We obtain and use your personal data when at least one of the following conditions is met:
You intend to conclude or have concluded a contract with MOTO INN OÜ;
You have given consent;
Personal data processing is possible on the basis of legal acts;
For the purpose of our legitimate interests, i.e., to file and defend legal claims and perform other legal actions to prevent or reduce losses;
If you do not provide us with the personal data necessary to conclude and/or execute the contract, or the provision of which is stipulated in legal acts or the contract, we will not be able to provide you with services.
Where do we obtain your personal data from?
We only use the personal data that you provide to us yourself when you apply for and use our services.
We may also obtain data about you:
From natural persons when they provide data of parents, adoptive parents, spouses, children, other persons related by kinship or affinity, classmates, friends;
From our partners – natural or legal persons who engage us in providing services to you.
To whom do we provide your personal data?
We provide your personal data to third parties, adhering to the requirements of legal acts. Your personal data may be transferred to:
Our partners who, inter alia, provide independent services to you, in the execution of the contract concluded with us;
Insurance companies when insurance services are provided through our intermediation;
Data is transferred to VĮ Regitra when registering a vehicle;
Companies providing us with accounting services, for the purpose of transferring / checking executed / required payments;
Law enforcement institutions, upon their request, courts or other dispute resolution institutions;
Companies providing event organization, advertising, social media management, marketing consulting, and other related services;
Our legal and other professional consultants.
For the personal data processing specified in this Policy, we also engage the following data processors: companies providing website administration and related services, companies providing document archiving services, companies providing advertising, marketing services, companies creating, providing, maintaining, and developing software, companies providing information technology infrastructure services, companies providing communication services, companies providing consulting. We aim for service providers to comply with the requirements of the General Data Protection Regulation and other legal acts regulating personal data protection.
Given the nature and purpose of the services we provide, we transfer your personal data to third parties located in countries outside the territory of the European Union or the European Economic Area (EU/EEA). Such data transfer is necessary for the conclusion and execution of the contract with you and is solely in your interests. In certain cases, we may request your consent for the transfer of personal data to third parties. We draw attention to the fact that we cannot always guarantee that the third party, as the controller of your personal data, located in a country outside the EU/EEA, will ensure an adequate level of personal data protection as provided for in the General Data Protection Regulation. Therefore, before concluding a contract with us and/or with a third party located in a country outside the EU/EEA, we recommend that you independently inquire about how personal data is processed in the respective country and what protection measures are applied to it.
How long do we store your personal data?
We store your personal data no longer than is necessary for the purposes for which they were collected, or for the period provided for by legal acts, for example:
Data collected during the provision of services are processed as long as you use our services, and stored for another 10 years after you stop using them;
As long as necessary for the purpose of document archiving, in compliance with the terms established by legal acts.
Is your personal information secure?
We use certain security technologies and procedures to protect your personal information from unauthorized access, use, or disclosure. We require our suppliers to use appropriate measures capable of protecting your confidentiality and ensuring the security of your personal information.
What are your rights?
You have the following rights:
The right to request access to your personal data processed by us;
The right to demand the rectification of incorrect, inaccurate, or incomplete data;
The right to restrict the processing of your personal data until the legality of their processing is checked upon your request;
The right to demand the erasure of personal data;
The right to demand the transfer of your personal data to another data controller;
The right to withdraw your given consent, without affecting the use of your personal data carried out before the withdrawal of consent;
How can you exercise your rights?
You can submit a request for the exercise of your aforementioned rights or complaints to us by email info@motoinn.ee, by post, or by coming to the address Kalvarijų g. 206, Vilnius.
We will provide a response to your request no later than within 30 (thirty) calendar days from the date of its receipt. In exceptional cases requiring additional time, we have the right to extend the term up to 60 (sixty) calendar days from the date of your request.
Validity and changes of the Privacy Policy
This Policy enters into force on January 1, 2020. It may be changed taking into account changes in legal acts and our activities.